This visual, user-friendly guide is designed to help teachers, schools, youth leaders, and organisers quickly assess the safety and compliance of providers involved in school camps, excursions, and youth adventure programmes.
 
The Provider Safety Snap summarises the essential evidence you should request from accommodation providers, transport operators, catering services, and activity facilitators to ensure that your trip partners meet legal, safety, and industry best-practice standards.
 
Areas covered include:
Accommodation
OHSA or municipal compliance
Fire safety & evacuation plans
Generic risk assessments
Security measures
Regulatory registrations (e.g., SA AIA)
Catering
Hygiene compliance
Environmental and waste practices
Dietary needs capability
Transport Providers
Driver licensing and permits
Passenger liability insurance
Vehicle licensing, COR, and service history
Safety policies and training
Activity Providers
Public liability insurance
Safeguarding & vetting
Training, qualifications, and assessments
Risk assessments
Emergency procedures
First aid competence
Equipment inspection logs
Legal compliance (e.g., Tour Guide registration)
 
Perfect for educators, trip coordinators, and procurement teams, this guide offers a simple yet comprehensive safety assurance framework aligned with BS8848 principles and industry standards.